Seán Cahill
Practical AI systems for small teams

Less admin.
Clearer answers.

I build reporting, ops, and internal knowledge systems for founder-led teams that are buried in manual work, messy handoffs, and the same questions every week.

01

What This Looks Like

Gmail

Client Inquiry

“Hi, can I book a follow-up appointment next Thursday after 4?” The request lands and gets picked up straight away.

OpenAI

AI Triage

Pulls out the service needed, preferred time, customer history, and anything the team should know before replying.

Google Calendar

Check Availability

Looks for the right slot, places a hold, and drafts a reply before the lead drifts to someone else.

Google Sheets

Update Pipeline

Writes the summary to the tracker so nobody is juggling inboxes, sticky notes, and spreadsheets.

WhatsApp

Team Confirmation

Sends one clean approval message to the right person: confirm the slot, or suggest the next best option.

Website Chat

Buyer Question

“We’re replacing our current setup next month. Can you handle SSO, approvals, and reporting across two teams?”

Vector DB

Knowledge Retrieval

Pulls pricing, security notes, implementation details, and the right proof points from the docs.

OpenAI

Answer & Qualify

Replies in plain English, spots buying intent, and keeps the conversation warm while the team sleeps.

HubSpot

CRM Entry

Creates the lead, logs the key objections, and gives sales real context instead of a cold transcript.

Calendly

Next Best Step

Offers the right next move at the right moment: a demo, a pricing call, or a tailored follow-up.

CRON

Morning Trigger

Runs before the day starts, so the owner is not triaging five tools before coffee.

Data Aggregation

Fetch Context

Pulls unread email, today’s calendar, CRM movement, and the Slack threads that actually need attention.

OpenAI

Priority Brief

Turns scattered updates into a short morning brief: what matters, what slipped, and what needs a decision today.

WhatsApp

Delivery

Arrives in WhatsApp before the first meeting. Clear, skim-friendly, and ready in under a minute.

02

Selected Systems

Slack / KB / NLP Weekly eval framework

Internal Answers Copilot

A shared assistant for sales and support teams that handles repeat questions, pulls the right docs, and shows where the knowledge base is breaking down.

Fewer interruptions for the team. Better documentation gets created as a by-product of everyday use.
GDPR / Automation 7x faster

Compliance Reply Assistant

Turns structured inputs into compliant customer replies with the right tone, the right checks, and far less manual drafting.

35 min to 5 min per response, without losing legal or brand control.
QA / LangFuse 7x faster

QA Review Engine

Reviews customer conversations at scale, scoring accuracy, tone, and resolution so teams can spot patterns without sitting through endless manual checks.

Evaluation cycles dropped from 15 to 20 minutes to 2 to 3, with full chat coverage.
NL-to-SQL / Snowflake / dbt ~10x faster

Self-Serve Data Analyst

Lets business teams ask data questions in plain English, then writes, checks, and runs the SQL against documented company data.

Saves 16 to 20 hours of analyst time each month and gives non-technical teams faster answers.
dbt / SQL Lineage On-demand clarity

Metric Source Finder

Tracks business metrics back to their source and explains them in plain English, so stakeholders can get clarity without interrupting the data team.

Clearer reporting, fewer side questions, and less time lost explaining the same number twice.
03

How I Work

01

Start with the bottleneck

I look for the work people repeat every week: chasing updates, rewriting summaries, answering the same questions, and stitching tools together by hand.

02

Build around the team you have

The best system is one people will actually use. I fit the workflow to the tools, habits, and handoffs already in place.

03

Make the output genuinely useful

A workflow only matters if the result is better than the old way: a clearer brief, a faster reply, a cleaner handoff, or a report people actually read.

04

Leave the team stronger

Every build comes with logic, documentation, and handover, so you are not stuck depending on one person to keep the system alive.

04

About

I build practical AI systems for founder-led teams that are tired of manual reporting, messy ops, and repeat questions.

Portrait of Seán on a mountain summit in Snowdonia
Snowdonia Summit
4:5

I came up through analytics, operations, product, sales, and revenue work at SumUp. That means I do not start with abstract AI ideas. I start with the spreadsheet someone dreads opening, the handoff that keeps breaking, or the question the team answers ten times a week.

Most of what I build lives in the gap between teams and tools: reporting flows, internal copilots, admin automation, and lightweight systems that remove glue work without creating a giant software project.

Outside work, I play drums in Whirlpool, make electronic music in Ableton as Glan Suas, and spend a lot of time cooking, hiking, and trying to make a Berlin balcony behave like a tiny farm. Originally from Dublin.

Stack

Python
n8n
SQL
dbt
Snowflake
Langdock
Cursor
Git
Tableau
Ableton

Build the boring bits out.

Open to reporting systems, ops automation, internal copilots, and in-house AI roles for teams that want cleaner workflows and clearer answers.